Virtual Assistant

Descripción del puesto

Virtual Assistant (Remote | Admin, CRM, Operations Support) – U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexible based on client needs) About the Role We’re hiring a Virtual Assistant (VA) to provide reliable, high-quality administrative and operational support . This is not just basic admin work — you will: Manage calendars and communication Maintain CRM and data accuracy Support projects and operations Ensure nothing falls through the cracks You are the execution layer that keeps the business organized and moving forward. What You’ll Own Administrative Support (Daily Execution) Manage calendars, meetings, and scheduling Draft and send professional emails and documents Prepare meeting notes and track follow-ups Ensure priorities are organized and executed Data & CRM Management Maintain records in: Spreadsheets CRMs (e.g., HubSpot, Salesforce, Zoho) Ensure data is: Accurate Updated Organized Manage digital filing systems (Google Drive, Dropbox, SharePoint) Research & Task Execution Conduct research on: Competitors Vendors Market insights Compile findings into clear summaries or presentations Support ad hoc tasks and small projects Customer & Vendor Support Respond to basic client inquiries or route them correctly Communicate with vendors and follow up on tasks Ensure nothing is delayed due to lack of follow-up Operations & Project Support Assist with: Invoicing Expense tracking Light bookkeeping (if required) Maintain project trackers using: Asana Trello Notion Monday.com Keep tasks and workflows organized What Makes You a Strong Fit You are highly organized and detail-oriented You follow up until tasks are completed You communicate clearly and professionally You learn tools quickly and adapt fast You take initiative and anticipate needs You can handle multiple priorities without losing structure Required Experience & Skills 1–2 years experience as: Virtual Assistant Administrative Assistant Operations support Proficiency in: Google Workspace Microsoft Office Strong time management and organizational skills Ability to work independently in a remote environment Reliable internet and professional setup Nice to Have Experience with CRMs: HubSpot, Salesforce, Zoho Familiarity with: QuickBooks Xero Experience supporting: Founders Startups Remote teams Experience handling multiple clients or executives What a Typical Day Looks Like Review calendar and inbox, respond to urgent items Schedule meetings and manage communications Update CRM records and spreadsheets Prepare documents and reports Conduct research for ongoing tasks Follow up with vendors or clients Wrap up with status updates and next-day planning In short: You ensure everything runs smoothly, stays organized, and gets done on time. Key Metrics (KPIs) Tasks completed accurately and on time Calendar and inbox management efficiency CRM and data accuracy Responsiveness and follow-through Client and stakeholder satisfaction Why This Role Stands Out High ownership in day-to-day operations Exposure to multiple business functions Opportunity to grow into operations or executive roles Remote flexibility with structured workflows Fast-paced, execution-focused environment Interview Process Initial Phone Screen Video Interview with Pavago Recruiter Practical Task (mock inbox/calendar or research task) Client Interview Offer & Background Verification Apply Now If you: Are organized and proactive Follow through until completion Thrive in remote, fast-paced environments This role is a strong fit.

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